6 Ways Principals and Teachers Can Communicate Effectively with Families

Communication is the cornerstone of a successful school environment. To ensure students receive the best education possible, principals, teachers, and families must cultivate strong relationships through open and effective communication. In this blog post, we will explore six practical ways that principals and teachers can communicate with families to ensure everyone is aligned and engaged in the educational journey.

1. Establish Open Lines of Communication

Creating a positive and effective relationship between families and educators starts with open lines of communication. Principals and teachers should strive to make themselves easily accessible and approachable to parents and guardians. Offering various modes of communication, such as email, phone, or in-person meetings, provides families with ample opportunities to express their concerns or share their child’s progress. Additionally, creating a welcoming environment, such as weekly coffee chats or newsletters, helps foster trust and a sense of community.

2. Use Clear and Concise Language

Clarity in communication is paramount. Principals and teachers should strive to use clear and concise language to ensure that everyone, regardless of their language or background, understands the information being shared. Avoid using jargon or technical terms, and be willing to provide translations for non-native English speakers. Investing time in clear communication is a worthwhile effort to promote student success.

3. Be Proactive

Taking a proactive approach to communication is crucial for building strong relationships with families. Principals and teachers should reach out to families before problems arise and collaborate with them to support student success. Regular meetings with parents to discuss their child’s progress, sending home newsletters or updates about classroom activities, and involving families in their child’s education are proactive steps that foster engagement and cooperation.

4. Share Concerns and Celebrate Successes

Effective communication involves sharing both concerns and successes. When addressing negative situations, it’s crucial to communicate constructively, enabling families to be informed and engaged in finding solutions. Similarly, celebrating students’ achievements creates a positive and supportive school culture. Acknowledging accomplishments and involving families in the process builds trust and strengthens relationships.

5. Listen Actively

Listening is an essential part of effective communication. Principals and teachers must provide families with the opportunity to express their thoughts, concerns, and suggestions. Actively listening, without interruption or judgment, demonstrates that their input is valued and respected. Reflecting on what they have said and asking clarifying questions shows genuine interest in understanding their perspective. Active listening fosters trust, strengthens community bonds, and cultivates a positive school-family relationship.

6. Communicate Often in Easily Accessible Formats

While it may seem daunting, there are numerous ways to communicate with families effectively. Important individual student updates can be shared through phone calls and emails for timely communication. Social media platforms, apps, and message boards are convenient tools for sharing news events, and classroom activities with families. By using various communication channels, principals and teachers can keep families informed and engaged in their child’s education.

By implementing these six effective communication strategies, principals and teachers can provide parents with clear and consistent updates on their child’s progress, ultimately leading to better overall outcomes for students. Strong communication lays the foundation for a thriving school community, where collaboration and support are paramount.


Teia Hoover Baker is an educator, published author, and entrepreneur. She is an innovative, devoted educator whose career has been dedicated to coordinating programs that support struggling learners. Her passion is meeting students where they are and guiding them to excel. Her main focus is always what is best for children. Teia holds a Bachelor’s in Journalism and a Master’s of Education. In her spare time, she enjoys being Lovie to her growing grandchildren.

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